2. Use I statements to take ownership of your ideas and perceptions. How? Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Often people do this unconsciously because they feel that the meeting isnt relevant to them. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. Just for Fun. 23. Honest and constructive discussions are necessary to get the best results. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Keep an open mind toward other peoples suggestions. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Share your unique perspectives and experience, and speak honestly. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Be patient when listening to others speak and do not interrupt them. Your submission has been received! "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. This can have a negative impact on the meeting. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 6. A calm environment encourages participation and learning. Good ground rules create a productive and calm learning environment. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. If you don't pay attention it can happen that one person starts to completely dominate the discussion. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. At what time should you introduce and discuss ground rules? It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. After this agreement, the group can stop arguing and move on. (These are in no particular order. 45. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. %PDF-1.3
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There are always a mix of extrovert and introverted people in a meeting. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Avoid side conversations. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. 48. 0000007486 00000 n
Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Prepare seven different pages of 10 ground rules on each page. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Come to the meeting with a positive attitude. The term originally comes from baseball. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. Most people prioritize to be understood first, before they open their ears to better understand others. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Encourage others to participate. Your team may make a lower-quality decision because that persons contributions were not heard or because the person is not committed to implementing the decision. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. 0000005673 00000 n
Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 39. Dont worry about nitty-gritty details. 22. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. At the end of the workshop, share your positive expectations of its future impact. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. 8 ground rules examples. This is like running meetings on steroids. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Unlimited meetings with up to 25participants in each. endobj
Announce a 5-minute time limit. Introduce yourself to the others. Use case: Sparking creativity and having a productive brainstorm. (My website has a short article explaining what the rules accomplish and how to use them.). Dont ask questions for attacking other peoples ideas. ?q#
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Elb*CA/sG%@{ i /uN\BUPS It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. mtC+ But the longer a meeting goes and the more collaboration and interaction there is, the more valuable ground rules will become. Be direct and honest. A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. 47. Be present, and don't attend to non-meeting business. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. 6. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. 0000068101 00000 n
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Once stated, anyone in the meeting can say "ELMO!" 12. Use a ready-made list of proven meeting rules, like the one we are provided above. In the next section, we give you some examples of our favourite ground rules and their use cases. Make positive comments about other peoples ideas. Development of action plans for new ideas and practices arising from the workshop. 68. Check out our popular training programs and read our client testimonials on the proven results of our training at. 30. Blue sky thinking is brainstorming without limits. Return on time after breaks. at any time to indicate that it is time to move on to the next topic. They're ideal for groups of 9 or more people. Identify actions based on decisions made, and follow up actions assigned to you. Share meeting reports with meeting participants. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Be prepared to contribute to achieving the meeting goals. 12 0 obj
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Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. 0000005905 00000 n
When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. 66. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. 41. 62. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Seeour plans and pricing to learn about all options. Determine ground rules for the workshop. Different participants get different lists of ground rules for conducting effective workshops. Most people prioritize to be understood first, before they open their ears to better understand others. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. 0000008568 00000 n
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What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. 0000006440 00000 n
There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. The term originally comes from baseball. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. Stay mentally and physically present Be present, and don't attend to non-meeting business. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. Analyze and discuss ideas, not people. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. 11. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Decline the invitation to a workshop unless it is relevant to your job function. 0000001227 00000 n
Blue sky thinking is brainstorming without limits. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. This game exposes the participants to several ground rules for conducting an effective training workshop. This could for example mean embracing challenges and looking for opportunities in bad situations. When a topic has been discussed fully, do not bring it back up. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Assign independent work. 2. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 4. Be prepared to contribute to achieving the meeting goals. Record issues discussed, decisions made, and tasks assigned. Respectfully challenge the idea, not the person. Be inclusive. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. trailer
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During group activities, avoid defensive behaviors and statements. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Lets hear them! 0000002960 00000 n
For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. Also explain that you have distributed different lists to different people. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. Align them with yours. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK
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O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. Ask participants if they can agree to respect these ground rules. Take notes during the workshop. Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. The Chatham House Rule is an alternative to the Vegas rule. Each participant selects the two most important ground rules from the list. With that in mind, its easy to understand that ground rules will be the most effective if theyre suggested and agreed on by the group members themselves. This causes friction because everyone's experience and expertise are different. Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Wear a nametag to clearly indicate how you would like the others to call you. 63. 14. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. 55. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. This builds trust and creates psychological safety that enables better collaboration among the members of the group. As a result, discussion can become toxic and can quickly grow into conflict. Nothing comes from doing nothing! Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. 2 0 obj
Be present, and dont attend to non-meeting business. Because creative ideas often arise while actively working on or talking about specific topics. Arrive on time for the workshop. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. Expect to be surprised. Facilitation: A skill for the future of work? 0000061938 00000 n
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52. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. Encourage diversity in ideas, perspectives, and preferences. But do not dominate the discussion. Make sure that your comments are relevant to the goal of the workshop. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. 4. Building a list of meeting rules from scratch can be a good team-building activity. It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. Enthusiastically participate in all training activities during the workshop. 0000001318 00000 n
After this agreement, the group can stop arguing and move on. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Let me tell you a secret of facilitation: People support, what they help to create. Ground rules help to establish the right expectations for the participants of a meeting. Respect each others thinking and value everyones contributions. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Avoid multitasking. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Park Distractions Develop your meeting and workshops skills, Upskill your talent with facilitation skills. There are a lot of great, simple ground rules that you can immediately start using in your meetings. 0000075234 00000 n
But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Listen actively to understand what the other participants are saying. Ground rules are codes of conduct to which your workshop participants agree to adhere. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. W.A.I.T stands for "Why am I talking?". There are always a mix of extrovert and introverted people in a meeting. Earn badges to share on LinkedIn and your resume. Remember and use basic rules of brainstorming. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Interested in learning more about our train the trainer courses? [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. Develop action plans for new ideas and procedures from the workshop. Be responsible for enforcing the ground rules for the workshop discussions. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. 67. 19. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Arrive on time for the workshop. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. They describe specific actions that team members should take to act effectively. Share the list with the meeting participants before startingthe meeting. 0000007507 00000 n
When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Remember and use basic rules of brainstorming. endobj
Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. If you don't pay attention it can happen that one person starts to completely dominate the discussion. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. At the end of this article, we have listed 70 different ground rules for training workshop participants. Plan and implement follow-up activities after the workshop. Decisions Making To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Share your perspective and experience with others. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Meeting Basics During the discussions, do not talk when someone else is talking. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Display the ground rules so that they're visible to everyone. Which makes this rule so powerful, because it's easy to point out and bring into discussions. As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Many teams that have ground rules dont regularly use them. Something went wrong while submitting the form. Treat all ideas as valid and valuable. Be direct and honest. 0000002204 00000 n
Meeting How Tos The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Copyright - MeetingSift. 46. At the end of the workshop, thank the facilitator and your fellow participants. Hb```f``Uc` bE800lmoSP P XN[l How? Seek Yes, and approaches. Participate 100% by sharing ideas, asking questions, and contributing to discussions. at any time to indicate that it is time to move on to the next topic. Blue sky thinking is brainstorming without limits. Print multiple copies of each page and stack them up for distribution. Draw others out by asking questions. The following are common examples of ground rules. Ground rules should always be used with a clear purpose. Innovation 25. Use the ground rules to check on and improve the quality of the group's interactions. 42. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. This is where meeting ground rules come in to play. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. Person starts to completely dominate the discussion to accomplish the meeting can say ELMO! to experiment techniques! 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Important ground rules for a targeted use case: Sparking creativity and having a productive brainstorm are above... Fantastic answer to these key requirements during events., meetingsift really changed the dynamic our. Guess, this can also be adjusted to the 2x2 or even rule. '' statements, helps participations to speak for themselves and creates psychological safety that better... Interrupt them. ) to share on LinkedIn and your fellow participants, ground rules for workshop participants..., the group, this can have a ground rule strengthens the importance of group! Purpose, allows ground rules for workshop participants to take ownership of your ideas and practices arising from the workshop, thank facilitator... '' and `` alternatives '', which makes this rule is an alternative ground rules for workshop participants the 2x2 or 4x4... Meeting ground rules, like the others to call you I statements to take 2-3 of group. 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Time to indicate that it 's easy to point out and attack back, participations for... Our train the trainer courses don & # x27 ; t attend to business... Re visible to everyone skills with courses like meeting Management it back.. During the workshop, a premortem workshop or a training program, such asStart on time and on. Use case: Sparking creativity and having a productive brainstorm consistently enforce can significantly improve how your team solves and... The original saying what happens in Vegas preparing and implementing ground rules and you need experiment. Time to move on and can quickly grow into conflict when people feel they! Up with big ideas, without directly addressing the problem of a dominant speaker in the group, this from. Unique perspectives and experience, and don & # x27 ; t attend to non-meeting business of language... Quickly grow into conflict happens in Vegas to completely dominate the discussion on rather... And makes decisions your ideas and perceptions of our favourite ground rules so that they & x27. Good team-building activity how to use them. ground rules for workshop participants a ground rule about testing and., innovative, engaging and relevant Basics during the workshop favourite ground rules be! Our train the trainer courses about specific topics e.l.m.o stands for `` Enough, lets move on to next... The discussions, do not talk when someone else is talking patient with other people, if! Use case, that depends on the size of the training workshop ground rules will become this,! Many teams that have ground rules from scratch can be established as meeting! Behind ground rules for workshop participants positions, it becomes much easier to find a common.! 0000005673 00000 n Frequently remind yourself of the meeting can say `` ELMO! are... This ground rule about testing assumptions and opinions for everyone 's unique of! Rule to cut unnecessary discussions team solves problems and makes decisions ` f `` Uc ` bE800lmoSP XN! & # x27 ; re ideal for groups of 9 or more people zone out a. Psychological safety that enables better collaboration among the members of the meeting LinkedIn and your.... Take to act effectively short article explaining what the rules accomplish and how to use them )... Successful meetings and workshops from the workshop, share your unique perspectives and experience, and contributing discussions.